5 best English letter writing methods
Writing formal texts while addressing others, needs some expertise on the behalf of the writer. Considering that letters also reside in this category, it is important to know some English letter writing methods, before writing a message.
To write a letter, the writer needs to know the main structures of the composed piece. The writes also should also consider the receiver of the letter, since the form of the message can change on the basis of the addressee’s rank and age.
Methods to writing a better English letter
English letter writing methods can differ on the basis of the writer’s preference. For example, they can either choose the American or British style for composing a similar text. As the two methods for letter writing, both styles share a few similar features. These methods are considered to provide a letter its authenticity and legitimacy.
In order to write a letter, it is better to pay careful attention to the best English letter writing methods. Showing great care in dealing with the composing parts of a letter, include: address, date, greetings (salutation), body, conclusion, closing, signature, and postscript (P.S.).
Address and date
When writing a formal letter, the first of the English letter writing method one should concern the style of writing the address and the date of that message. The sender needs to keep in mind that including both his/her and the recipient’s address in the letter will give more importance to their text. Date mainly follows the address as it resides at the top of the letter.
Greetings (salutation) and body
Two other essential English letter writing methods concern greetings (salutation) and body. Before starting the body, the writer of the letter needs to recognize his/her addressee. Knowing the recipient will determine the type of greeting that needs to be included at the beginning of the text.
A common salutation is the word “Dear”. If one is unaware of the addressee’s name and title he/she can use the expression of “To whom it may concern” followed by a comma. Once this matter is resolved the writer can commence writing the body, which functions as an introductory paragraph for the letter.
In the conclusion of a letter, the person is obliged to give a brief overview of his/her intentions of writing that piece and explain what he/she is demanding form the recipient. This part of the letter must be composed in a way that will convince the addressee to respond to the sender. A good ending to a letter can be as effective as a good beginning.
Closing and signature
Besides conclusion, paying attention to English letter writing methods that deal with closing and signature also require the writer’s full awareness.
Closing refers to words like “sincerely”, “Regards”, and “Best wishes”. These words are placed at the bottom of the conclusion. Once the sender decides on a specific closing word, he/she can add his/her signature right below the closing part.
Furthermore, in some cases and especially in the case of handwritten letters, the sender may forget to include a few points in the body or the conclusion of the message. Therefore, in similar situations, the person is free to add a part called postscript, which is abbreviated as P.S.
This takes place right at the end of the written piece. Though there are no specific English letter writing methods for composing a postscript, the sender still needs to compose this section properly.
All in all, English letter writing methods usually vary on the basis of the relationship between the sender and the recipient. Therefore, it is better to know a few points before composing a similar piece.
Once an individual clarifies the status of his/her relationship with the addressee, they can then decide on the English letter writing methods that will be affect the address, date, greetings (salutation), body, conclusion, closing, signature, and the postscript (P.S.) of the letter.